Work Order Managment
Work Order Search
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The Work Order search page allows you to find a Work Order based on search criteria that you define. By using the easy to use tabs, combined with the drop-down filters - you can quickly and easily locate the Work Order or Work Orders that you would like to work with.
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| Work Order Details |
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| The Work Order is the heart of the Maintenance Connection. By simply selecting a Requester, Asset / Location, and a Procedure - you can fill out a Work Order in seconds. You can perform such tasks as changing the status of the Work Order, assigning the Work Order, and shutting down the Asset / Location all from the Work Order WorkCentre.
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| Work Order Tasks |
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| The Work Order Tasks page is a part of the Work Order WorkCentre and allows you to define tasks which can later be flagged as completed, not-completed, and/or failed. Tasks are usually defined as a part of a Procedure that is then attached to a Work Order. There is also an area for instructions, labour reporting, and failure analysis on the Work Order Tasks page.
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| Work Order Costs |
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The Work Order Costs page is part of the Work Order WorkCentre and allows you to define all costs / charges associated with the Work Order. Costs are broken down by estimated or actual costs. The different costs that can be defined are as follows:
- Labour (Employee and/or Contractor work cost)
- Materials (Stocked or Non-Stocked parts)
- Other Costs (Truck Rentals, Meals etc.)
| Labour Lookup |
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The Labour Lookup allows you to quickly and easily select the Labour for a Work Order. You can do the following with the Labour Lookup:
- Select Multiple Labour (Employees and/or Contractors)
- Select Crafts
- Search by using the tabs or filter drop-downs
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| Inventory Lookup |
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The Inventory Lookup allows you to quickly and easily select the parts for a Work Order. You can do the following with the Inventory Lookup:
- Select a Store Room or All Store Rooms
- Select Multiple Parts from Multiple Store Rooms
- Search by using the tabs or filter drop-downs
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| Tool Lookup |
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The Tool Lookup allows you to quickly and easily select the tools for a Work Order. You can do the following with the Tool Lookup:
- Select a Tool Room or All Tool Rooms
- Select Multiple Tools from Multiple Tool Rooms
- Search by using the tabs or filter drop-downs
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| Document Lookup |
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The Document Lookup allows you to quickly and easily select the documents to attach to a Work Order. You can do the following with the Document Lookup:
- Select Multiple Documents (Informational, Lock-Out Procedures, Maps, Operating Procedures, Policy / Legal, and/or Task Sheets)
- Search by using the tabs or filter drop-downs
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| Work Order Grouping |
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The Work Order Grouping page is part of the Work Order WorkCentre and allows you to group Work Orders together for easy management. If your company or organisation had 25 fire extinguishers that needed inspection, you can instruct Maintenance Connection to group the Work Orders together. This will then allow you to do the following:
- Print the Work Orders as a Group. This feature prints the tasks and locations for each fire extinguisher, and then provides a summary of the materials, tools, and other costs.
- By using the Position in Route field, you can define routes.
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| Work Order Status Menu |
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The Work Order Status can be changed by using the buttons at the bottom of any Work Order page, or by using the Work Order Status menu. The status can be changed to the following:
- Issued
- Responded
- Completed
- Finalised
- Denied
- On-hold
- Canceled
- Closed
Maintenance Connection also allows you to define your own Work Order Status using the Sub-Status dropdowns.
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| Work Order Report |
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| A Work Order Report can be viewed by clicking on the Print button at the bottom of any Work Order page. Work Orders can be printed, emailed, or faxed.
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| Work Order Scheduling |
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| Work Order Scheduling is an easy to use feature that allows you to dispatch Work Orders to your Employees or Contractors by simply dragging a Work Order on to the appropriate Employee or Contractor's calendar.
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| Work Order Close |
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| Upon changing the status of a Work Order to 'Close', the Work Order Close dialog will appear allowing you to quickly and easily close-out a Work Order. Using the Work Order Close dialog, you can: |
- Enter a Labour Report
- Set All Tasks to Completed (that are not marked as Failed)
- Set Actual Labour Hours equal to Assigned Labour Hours
- Set Actual Materials equal to Estimated Materials
- Set Actual Other Costs equal to Estimated Other Costs
- Define Failures
- Define Downtime
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